NAAHP conferences are a huge success, because of the individuals who believe in our vision and mission. During our annual conferences our volunteers will have the opportunity to serve as leaders and present ideas that help to improve the overall conference while experiencing first-hand the passion behind the mission of NAAHP.
While volunteering for this year’s conference you will obtain valuable skills that can be applied to you professional life and are taken into consideration in the event you decide to become a permanent volunteer for NAAHP.
Please, look below and post your candidacy for your position of interest. Should you have any questions please email volunteer@naahpusa.org.
Volunteer Assistant to Event Chairs
Volunteers in this role will assist the program Chairs in the coordination of all activities related to the production and execution of the NAAHP Annual Conference.
Volunteer Assistant to Planning Programming Chairs
Volunteers in this role will assist Chairs with content development, while creating the agenda and strategy for Conference programming. Volunteers will also solicit keynote and plenary speakers, then coordinate additional educational initiatives that will enhance the Conference experience for attendees (pre-Conference/extended sessions, mid-Conference sessions, panels, etc.).
Applicants for Special Assistant positions are required to submit a copy of their resume. After completing the application, resumes are to be emailed to volunteer@naahpusa.org with “Special Assistant APPLICATION” in the email subject line. Special Assistant terms begin immediately upon notification by NAAHP staff and ends after the Conference. Favorable consideration will be given to those who plan on being in attendance during the Conference.
Planning Committee Volunteer Positions
We have a number of committees that are in need of your assistance and expertise.
Publicity/Outreach Committee Volunteer
Members of this Committee will assist with promotion and recruitment for the Conference. Committee members will help in the creation of a promotion and recruitment plan, a timeline and identifying specific goals, in order to ensure those within the Diaspora and Friends of Haiti are fully informed about the Conference.
Committee members are required to help implement the promotion and recruitment plan; this includes outreach within your personal network and social media platforms to keep current and potential future Conference attendees engaged virtually both before, during, and after the Conference.
Registration Committee Volunteer
Members of this Committee will organize and manage the Conference registration process (both online and on-site), including credit card transactions and cancellations; coordinate procedures and logistics; overseeing the preparation of name badges and other materials; and will work in conjunction with a registration-management company.
Membership Committee Volunteer
Members of this Committee will help create a strategy to recruit Conference attendees as new members of NAAHP. Volunteers will be provided with detailed information regarding the membership levels and will be required to set up a table with membership information on display throughout the Conference. Director of Membership Services will serve as a resource for committee members. For information regarding NAAHP membership, visit our website.
Local Arrangements Committee Volunteer
Members of this Committee will help collect information necessary on the ground for the purpose of planning the Conference. Volunteers will provide venue layouts, identify parking and public transportation information, compile nearby hotel information, identify local venues for gatherings, identify stores from which to purchase Conference materials and serve as the points-of-contact in all other areas for Conference Chairs.*Only applicants who live in the NY area will be considered.
Exhibition Committee Volunteer
Members of this Committee will help manage vendors in attendance during the Conference. Volunteers will ensure that vendors are checked in, have all necessary Conference materials, are designated a table to display their materials and are provided with any other relevant information. Volunteers will also be provided with vendor information beforehand to familiarize themselves with the vendors and their specific needs.
Logistics Committee Volunteer
Members of this Committee will help ensure that everything is in place for the smooth execution of the Annual Conference. Responsibilities include gathering the accommodations necessary for each speaker, media outlets and attendees. Volunteers will also assist in mapping out the logistics that will impact the flow of the event.
Sponsorship Committee Volunteer
Members of this Committee are responsible for securing sponsors (financial commitments) to support the Conference. Volunteers will work with Finance to develop a payment plan, which provides incentives for early sponsorship. They will also develop recognition mechanisms for sponsors, vendors, and other Conference contributors. The Committee will also work with the Exhibition Committee to make arrangements for sponsor displays including space availability, securing tables, and other needs. The Committee will also work with the Registration Committee to coordinate pre-registration and on-site complimentary registrations for sponsors and vendors. The Sponsorship Committee must also prepare a post-Conference report for all sponsors. *Applicants for this Committee are required to submit a copy of their resume to volunteer@naahpusa.org with “Sponsorship Committee” in the subject line.*
Conference Content Committee Volunteer
The conference committee will be responsible for the managing the content materials presented during the conference through panel discussions, workshops, keynotes, or other notable moments during the conference and possibly Gala. Committee members will work closely with conference presenters both before, during and likely after the conference to assure that the content is consistent with information presented at the conference in alignment with the year’s theme and the mission of NAAHP.
Marketing Committee Volunteer
Members of this Committee are responsible for developing a marketing plan to raise awareness about the Conference and increase registration. This Committee is responsible for newsletters, outreach to targeted audiences, providing updates via social media and other platforms, website maintenance, e-mails and newsletter blasts, blog posts, graphics/logo support, development of marketing collateral, and content development as it pertains to the Conference.
Most importantly, this Committee is responsible for maintaining consistent visual branding and messaging. *Applicants for this Committee (Sub-committee included) are required to submit a copy of their resume to volunteer@naahpusa.org with “Marketing Committee” in the subject line.*
Closing Night Gala Committee Volunteer
Members of this Committee will assist in the planning of our first Conference Gala. Volunteers will identify prospective speakers and entertainment, secure a venue and decorations, select a menu, and manage the honorees and awards distribution.
If interested in serving as an Event Chair, responsibilities will include, but are not limited to, fulfilling the chosen theme, managing the Gala budget and overseeing the Gala planning team members. The Event Chairs will report to the respective Conference Chair to finalize decisions pertaining to the gala. The Event Chairs should plan to participate in frequent calls or emails to provide updates and resolve any issues with the respective Conference Chair in charge of Gala planning.
The term of Conference Committee members will begin at the time of invitation and end shortly after the conference. Favorable consideration will be given to those who plan on being in attendance throughout the Conference.
If you are unable to commit to any of the above mentioned Conference Planning committees, then there are additional opportunities to volunteer on-site. On-site applications will be available on September 15th.